Everything a building needs, in one place.
From the AGM budget to the last reconciled payment — Communfy covers billing, payment tracking, committee decisions, maintenance and communication for management companies and self-managed buildings alike.
Accurate billing, built on the agreed budget
Set each year's budget once and Communfy turns it into every owner's monthly fee — itemized, VAT-correct and consistent.
Annual budgets
Record each year's AGM-agreed forecast. It becomes the source of every owner's fixed monthly fee.
Fair cost sharing
Split costs by each unit's floor-area share, or price a service differently per owner when it needs to.
Automatic monthly invoices
Each owner's services are compiled into one itemized invoice, with the VAT rate set per service.
Expenses vs. budget
Log actual costs as they come in and see at a glance how they compare with what was agreed.
Operating & reserve funds
Track both fund balances per building, and set a reserve-fund target to see progress towards it.
Management company fees
Bill your own management fee to each building, tracked separately from owner invoices.
Know exactly who has paid and who hasn't
Owners can pay online, you can record anything else, and both portals update the moment a payment lands.
Online card payments
Owners settle invoices by card through the building's or company's own Stripe account. Communfy never handles the money.
Manual payments
Record bank transfers, cash or cheques against any invoice in a couple of clicks.
Bank statement import
Upload your bank's CSV statement and match transfers to open invoices. Map the columns once per bank.
Automatic reminders
Owners with an open invoice get polite email reminders on schedule, so nobody has to follow up by hand.
Payment status at a glance
Who has and hasn't paid, per owner and per building — billed, paid and overdue.
Annual financial reports
Generate the AGM report package per building per year, plus a company-wide overview of billing, payments and VAT.
Decisions that are transparent and on the record
Building committees get their own portal to sign off bills, run votes and follow every matter handled on their behalf.
Bill approvals
Bills can be routed to the committee for sign-off before they're paid, with a full history of decisions.
Polls & voting
Run AGM and committee votes — one unit, one vote, or weighted by floor area, the same split used for billing.
Correspondence
One permanent record per matter with lawyers, developers, insurers, authorities or owners — emails, notes and attachments together.
Committee portal
Committee members see the building's finances, pending approvals and open matters without asking the manager.
Keep the building running, not just billed
Requests, contractors, recurring visits and compliance deadlines live alongside the finances they affect.
Maintenance requests
Owners and tenants report issues from their portal and follow progress until the ticket is closed.
Contractors & contacts
Keep the contractors you dispatch and the lawyers, insurers and authorities you deal with in one directory.
Scheduled visits
Plan recurring service visits — cleaning, elevator, gardening — and confirm each one as completed.
Compliance tracking
Track recurring inspections and certificate expiry dates so nothing lapses unnoticed.
Document library
Invoices, contracts, receipts, certificates and minutes, stored per building and shared with the right people.
Reach every owner, in their language
Replace group chats and noticeboards with announcements that reach the right people on the right channel.
Announcements
Send notices to a building's owners, tenants or both — in the app and by email.
Bilingual by design
Compose announcements and polls in English and Greek; everyone reads Communfy in their own language.
Notifications
Request updates, new invoices and approvals arrive as notifications, so nobody has to keep checking.
Full visibility for owners — without a phone call
Every owner and tenant gets a clear view of their home, their charges and what's happening in the building.
My home
Their unit, building, fixed monthly fee and current balance on one screen.
Itemized invoices
The reason behind every charge, not just a total — and past invoices to download any time.
Payment history
Paid, due and overdue, with the option to settle outstanding balances online.
Take part
Vote in polls, raise maintenance requests, read announcements and open shared documents.
Built for teams, with accountability built in
Give each colleague exactly the access they need, and keep a record of everything that happens.
Team seats & permissions
Invite colleagues as admins or members, and choose which areas each member can see or change.
Activity log
Every action taken by you and your teammates is recorded, for full accountability.
Your data, protected
Hosted in the EU, encrypted in transit and at rest. Card details never touch our servers.
See it with your own buildings
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